Overwhelmed By Your Podiatry Clinic....Diarize Then Delegate.

Nov 07, 2019

Are you feeling overwhelmed? 


Do you feel there aren't enough hours in the day or days in the week to get all of the things done? 

Are you working long hours at home after you have finished treating patients just to get the work done? 


I used to be like this. I used to work six, sometimes seven days a week on the business, doing my notes, accounts, stock ordering etc.I even used to make orthotics at night after I'd done a full day's treating patients. 


Most clinic owners feel like This it's totally normal to feel stressed, feel overwhelmed. Nobody said running a business was easy. And running a health care business where you are also responsible for people's health is especially hard. 


However, it doesn't have to be like this. There are lots of things you can do to improve your situation to reduce your stress and to stopping you feeling overwhelmed with too much to do in too little time 


There are two things that I have my coaching clients do initially to reduce this feeling. 

  1. Diarize 
  2. Delegate. 


So how do you diarize? You begin by getting a diary of course. I like to use a large paper diary, which has a full day on each page. 


Then I make a list at the start of the week of all of the jobs that I'd like to get done that week. I try not to have the list too long or unrealistic. 


Then just before I finish work, I will write what I'd like to have done the next day. Again, I try not to have this list too long or unrealistic.


Next schedule everything for that following day. This can be done in advance. 


We call us time blocking. For example. My day consists of dropping the kids to school. Then I work from home on various projects, such as my coaching clients, marketing, writing, copy, so forth. Then I take lunch from 1pm to 2pm and go to the clinic, from 2pm to 4pm, or 4.30 pm during which time I  manage the day to day running of my podiatry clinic. 


All of my staff and my family, understand that this is my work week & work working day and that these are the time blocks that I will do. 


Therefore in the morning, I'm not going to turn up to work on to my podiatry clinic and in the afternoon when I'm focused on my podiatry clinic. I'm not focused on my coaching business. 


Once you have your list on for the day, you begin by working on what's most important first. Don't stress if you don't get through all of the list that day. You simply transfer over to the next day and if you don't get your list on for the week, you transform transfer over to the following week. 


Obviously this is not totally rigid. If I need time to go see my kids' school play or sports game I put that in my diary and everyone knows that what im doing, not working so some jobs get left ...but whats it all for if its not for family. 


Don't make a complicated for yourself. 


Then Delegate.

Start this by making a list of all of the jobs that you do. 

You put them into three lists. 

Number 1, the jobs which you do not like to do. 

Number 2, the jobs which are not a good use of your time. 

Number 3, the jobs that you like to do or are a really good use of your time. 


What you're going to do at this point is you're going to try and move the jobs in list 1 & 2, the ones you do not like and the ones that are not a good use of your time over to someone else ie delegate.


To do this, you will develop a system on how this is done. Now, if you don't like to write systems, you could simply record yourself doing this using a camera on your smartphone, or free software such as loom on your laptop. 


Once you have your system done for that job, you will train your staff member on how to do that job and from then on, you have delegated that job to them. 


Gradually one job at a time you delegate these jobs that are not a good use of your time, or you do not like to do, over to staff members. 


So what you do if you don't have any staff members? Well, that doesn't mean that you can't delegate these jobs. The beauty of the internet is that there are lots of people out there only to delighted to take work off of your schedule. Check out sites like fiver.com or upwork.com


You might go all in and get yourself a virtual assistant. This can be a very economical way of delegating jobs, getting more done in less time and reducing your stress and overwhelm. I know one clinic owner who had a VA in the Philippines practically run her clinic for her even though the clinic was based in the UK. 


Assuming you do have stuff and you start past jobs over to them, what you don't want to have happen is that they become overwhelmed or stressed or unable to finish their jobs. So you simply teach them the process that you've done it …….diarize then…. delegate. 


Running your own podiatric clinic is hard enough. Don't make it harder by taking on jobs that you don't like to do or you're no good  and and that make you stressed. 

Don’t work longer hours than you need to. 


Start today by yourself a diary either physical or online or both and begin the process of scaling up  your clinic into a proper business that provides you with the life you deserve.